Move older recordings automatically

You can move older recording audio to an external destination without choosing each meeting. First connect a destination. This moves audio, not the meeting library, so keep a separate library backup.

Set the rule

1. Open Settings… (⌘,) › Storage › Recordings storage.
2. Set Keep on this Mac by age or by how many recent recordings remain local. This rule also considers recordings you already have.
3. Set Then to Move to destination. Check that the intended destination is active.
4. Read Ready to move. Click Move Now if you want to transfer those recordings immediately. Changing the rule alone does not start a transfer.

Otherwise, Recordstead checks shortly after launch and every six hours while it runs. Only completed, transcribed meetings with local original audio are eligible. A meeting awaiting transcription keeps its recording.

If a move is interrupted

The local original remains when the destination is unavailable or an upload fails. Restore the connection and click Move Now, or wait for the next check. Cancel stops the current automatic batch; confirmed external copies are kept, and an incomplete move can be retried. If verification succeeded but local cleanup failed, Recordstead retries cleanup without uploading again.

Your result: eligible recordings move to the destination, while their meetings, transcripts and summaries remain on this Mac. To remove local audio instead, change the recording-retention rule.