What workspaces keep separate
Each workspace has its own meetings and recordings, saved people and voices, Dictionary terms, and templates you created. Built-in templates appear in every workspace, but which ones are turned on is set per workspace. Search (⌘K) looks only in the active workspace; its field says Search in Acme when Acme is active. A connected AI assistant reaches only the workspaces you turn on for it, and each new workspace starts off. An assistant's search covers every workspace you turned on for it.
App settings, downloaded models, recording, call detection and macOS permissions are shared. The setting that allows voice recognition is shared, but saved voices remain in their own workspace.
Which workspace a new recording lands in
Section titled “Which workspace a new recording lands in”A recording normally goes to the workspace active when it starts. An automatically detected call can instead follow its matching Google Calendar event to a single assigned workspace; choose where a calendar appears explains when this happens. A recording you start manually keeps your chosen workspace.
Switching workspaces during the call does not move it. If you have multiple workspaces, the notification for a call that Call Detection starts names its destination. While it records, the call is listed as Recording now in Meetings of that workspace only.
Send the call you are on somewhere else
Section titled “Send the call you are on somewhere else”While recording, open the menu-bar panel. Its status card shows the recording’s workspace; choose another there to change the destination for this call only. The active workspace and the next call’s destination do not change.
Once the recording stops, move the finished meeting instead.
Opening a meeting that lives somewhere else
Section titled “Opening a meeting that lives somewhere else”Opening another workspace’s meeting from a notification does not switch the active workspace. The meeting opens in its own window.
Open in Recordstead in the Live Transcript window is different: during the call it switches to the workspace the call records into.